WHY DOES YOUR EVENT COST SO MUCH?
April 3, 2022 | 3 Min Read | Style X Events
Introduction
Being financially prepared
Brief Summary
Link to HEadings
How to approach your event budget
In this piece,
UNDERSTANDING your Gepgraphic location
Being financially savy with wedding and event planning The Event Decor industry is an amalgamation of talented individuals bursting with sheer passion and unlimitless creativity to transform spaces for many of life’s celebrations. To continue to innovate and produce outstanding creations, the success of most creative endeavours is hedged on the availability of ample resources. To create the stunning weddings and events we experience, we lean on this ecosystem of industry professionals to provide us with high quality products and services to succes
Theme: A Pink Baby Shower
Colours: Pink
Let’s break it down for you if you have a party for 20 - as we are all know
Visual Image
How to Realistically budget for any event
01. Rentals
Let’s Plan a Baby Shower for 20 guests in Waterloo, Ontario with Special Events Rentals, S.X.E Rentals & The Social Calendar
To drive home this understanding, let’s Plan a Baby Shower for 20 guests in Waterloo, Ontario with Special Events Rentals, S.X.E Rentals & The Social Calendar take a deep dive into the Event Rentals space which makes up a significant portion of the Decor budget by setting the table for 20 adults with Special Events Rentals
whom we love working with because of the variety in style and quality in products and service. To a dining setup, we will need but you’ll note that each item is priced individually so for 5 people, you are looking at $ for flatware, for glassware and for dinnerware. In total, you are investing $ in exchange for the .
Let’s set the table with Special Events Rentals whom we love working with because of the variety in style and quality in products and service.
Excel Spreadsheet
Furniture Rentals:
$200.00
Tables: $40.00
Chairs: $160.00
Table Top Rentals:
Linens: $75.00
Napkins:
Cutlery:
Chargers & Plates:
$90.00 - Cutlery
$60.00 - Plates
$100.00 - Charger Plates
$70 - Linens
Backdrop Rentals: $175.00 - $4500.00
Balloons:
SOURCE: Special Events Rentals
02. Florals & Greenery
Your geographic location determines your access to resources which will in turn determine pricing options available to you. Although events and weddings are not specific to just one city, access to a variety of vendors can be constrained by your location. Let’s say you are based in Waterloo, Ontario and have secured a wedding venue that encapsulates your wedding vision from childhood. After careful consideration, you chanced upon the exact style of furniture and tabletop rentals that will create the most impact in the space but the vendor is located in Niagara, Ontario.
If you decide that you need this specific chair to actualize the event you always dreamed of, you must factor in transportation and labour costs in addition to the rental price per unit item. This additional cost alone can bump your bill from $1,500.00 for rental items to $2,800.00 as the rental company is physically responsible for loading up the truck at the warehouse, setting up and breaking down at the venue and then reloading the truck for another hour and a half drive back to their warehouse. Once you factor in all these costs to successfully transport your rental items from warehouse to venue, you can then determine if the investment in a vendor that is not local to your event is worth the price tag.
*Include Tag to Another Article* How Your Geographic Location affects Your Budget
Taking into account that each business should be pricing for profit, we hope you are able to recognize just how much of a luxury it is to outsource the design and planning of any event. To drive home this understanding, let’s take a deep dive into the Event Rentals space which makes up a significant portion of the Decor budget.
*Have a Visual of a Map or something*
Flowers:
$400.00 - $800.00
03. Understanding What’s Within Your Control
The great news is that you determine the type of event, theme, number of guests, choice of venue, budget and so many other variables once you are clear on your personal style, preferences and values. As the celebrant, there is so much within your purview that you absolutely can control. For the set prices in the market however, you have very limited to no control. If your preference tilts more to the luxurious end of the spectrum, your budget also needs to reflect this preference. Our access to other people’s lives through social media has exposed us to the daily lives of the rich and flaunty which has skewed our perception of just how accessible these luxurious items are available to us. Knowing that your style and preference greatly impact your budget, you can narrow down your guest list, limit the amount of customized decor and scale back on your expectations to align with what you can actually afford. Simply put, you control what you can and adjust where need be.
To drive home this understanding, let’s take a look at some floral exampes up a significant portion of the Decor budget by setting the table for 20 adults with The Social Calendar?
04. Understanding Your Financial Situation
Armed with an understanding of how the industry works and how your location has a direct impact on your pockets, I hope you are able to acknowledge that planning an event is a luxury for which you must decide if you are financially able and willing to commit to this investment. If you are, you can then decide just how much of your time and money will go into event planning and design. You have to factor in time because time really is money! Okay so now that you have this nice figure in your head, ask yourself if you are able to enlist the services of an Event Designer or take the DIY approach which works out well for so many. Remember, event design is a luxury service no matter the experience of the Designer as you are exchanging convenience for an investment in their time and expertise to produce an event that you are emotionally invested in. I always recommend saving towards anything! Whether you are turning 30 and are looking for a way to celebrate or planning your 2025 wedding, start saving now so you build up enough funds to afford your idea of a stunning and well produced event.
**Here are two different events, 1 is DIY and the other done by an hich are both fabulous
If you enjoy celebrating your birthday, we would love to celebrate with you too! Connect with us today so we can work out how best to celebrate your milestone birthday.
With Love,
The Style X Events Team
-
Connect with us on all social platforms
