How expensive should a birthday party be?

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Have you ever wondered just how expensive a birthday party or baby shower should be?

There are so many reasons as everyone is in the business to make money.

Decor

Florals

Rentals

Venue

Catering

Bar

Entertainment

Staffing

Professional Services

Remember that your is separate from your overall budget and doesn’t facor food, drinks..

Simply what you can afford

Looking at your budget, rank what is most important to you

00. Understanding The Event Decor Industry

For many of life’s amazing celebrations, the Event Decor industry through sheer passion and unlimitless creativity has transformed spaces that house beautiful memories for many celebrants. Just like any other industry, the Event Decor industry is also in the business of making profits to keep the industry afloat and continue to produce outstanding work that is hedged on the availability of ample resources. This ecosystem thrives off the interconnectedness of many different moving parts to create the stunning weddings and events we either experience in person or through the internet. As an event designer, we lean on this ecosystem to provide us with high quality products and services to successfully execute your dream wedding or event day. From coordinating with furniture rental companies to collaborating with stationery designers, we work with at least 3 vendors at any given time mso at every step of the design process, there are dollar values attached to each product and service we utilize. Each company ultimately has the goal of exceeding your expectations but they also want to remain in business! So, factored into your final bill is their overhead, cost of materials, labour to execute and then a margin of profit through their own set pricing. This industry thrives off the volume of goods and services required so volume x the unit cost of any good/service plus HST is sure to require an ample investment depending on your needs. Think of a Backdrop that has 25 balloons in comparison to one that has 200… most people will opt for the fuller look as it is more visually appealing and has a bigger impact in the space. Through this brief conversation, we hope you are able to recognize just how much of a luxury it is to outsource the design and planning of any event.

To drive home this understanding, let’s take a deep dive into the Event Rentals space which makes up a significant portion of the Decor budget by setting the table for 20 adults with Special Events Rentals

*Special Events Rentals | Reel of Items they own tag them on Instagram eg the fork, the spoon, the chair

00. Understanding Your Geographic Location

Your geographic location determines your access to resources which will in turn determine pricing options available to you. Although events and weddings are not specific to just one city, access to a variety of vendors can be constrained by your location. To be more specific, let’s say you live in Waterloo, Ontario but the type of furniture you absolutely need for your wedding is carried by a vendor in Niagara, Ontario. If you decide that you need this specific chair to actualize the event you always dreamed of, you must factor in transportation and labour costs in addition to the rental price per unit item. This additional cost alone can bump your bill from $1,500.00 for rental items to $2,800.00 as the rental company is physically responsible for loading up the truck at the warehouse, setting up and breaking down at the venue and then reloading the truck for another hour and a half drive back to their warehouse. Once you factor in all these costs to successfully transport your rental items from warehouse to venue, you can then determine if the investment in a vendor that is not local to your event is worth the price tag.

Your geographic location determines the species of flowers and greenery available to you but most people fail to realize that a lot of the flowers we see in the market are imported from all over the world. So, you might have been exposed to a Peruvian rose while flipping through Wedding magazines and instantly fell in love with it making it your favourite flower which you plan on incorporating into your wedding. You are married to this flower choice and forget that volume is the basis of any event production so you might be pleasantly surprised when you are quoted $1,000,000.00 for an arbour and think your florist is trying to scam you. By the time these flowers arrive in the hands of florists and then finally to your event, her pricing will reflect freight, the effort to maintain these delicate perishables in transit as well as the costs associated with refrigeration and processing of flowers from field to florist. Remember, the longer the distance travelled or the more exotic the flower is deemed to be, you will pay for that novelty. You can also opt for locally grown flowers to minimize the costs and support your local farmers and growers.

To drive home this understanding, let’s take a look at some floral exampes up a significant portion of the Decor budget by setting the table for 20 adults with The Social Calendar?

Flowers Reel showing the different flowers I made Video already exists

00. Understanding Your Financial Situation

Armed with an understanding of how the industry works and how your location has a direct impact on your pockets, I hope you are able to acknowledge that planning an event is a luxury. You must decide if you are financially able and willing to commit to this investment. If you are, you can then decide just how much of your time and money will go into event planning and design. You have to factor in time because time really is money! Okay so now that you have this nice figure in your head, ask yourself if you are able to enlist the services of an Event Designer or take the DIY approach which works out well for so many. Remember, event design is a luxury service no matter the experience of the Designer as you are exchanging convenience for an investment in their time and expertise to produce an event that you are emotionally invested in. I always recommend saving towards anything! Whether you are turning 30 and are looking for a way to celebrate or planning your 2025 wedding, start saving now so you build up enough funds to afford your idea of a stunning and well produced event.

To drive home this understanding, let’s take a look at some floral exampes up a significant portion of the Decor budget by setting the table for 20 adults with The Social Calendar?

**Here are two different events, 1 is DIY and the other done by an hich are both fabulous

00. Understanding What’s Within Your Control

The great news is that you determine the type of event, theme, number of guests, choice of venue, budget and so many other variables once you are clear on your personal style, preferences and values. As the celebrant, there is so much within your purview that you absolutely can control. For the set prices in the market however, you have very limited to no control. If your preference tilts more to the luxurious end of the spectrum, your budget also needs to reflect this preference. Our access to other people’s lives through social media has exposed us to the daily lives of the rich and flaunty which has skewed our perception of just how accessible these luxurious items are available to us. Knowing that your style and preference greatly impact your budget, you can narrow down your guest list, limit the amount of customized decor and scale back on your expectations to align with what you can actually afford. Simply put, you control what you can and adjust where need be.

To drive home this understanding, let’s take a look at some floral exampes up a significant portion of the Decor budget by setting the table for 20 adults with The Social Calendar?

Style X Events Rentals (SXE Rentals)

Let’s Plan a Baby Shower for 20 guests in Waterloo, Ontario with Special Events Rentals, S.X.E Rentals & The Social Calendar

To drive home this understanding, let’s Plan a Baby Shower for 20 guests in Waterloo, Ontario with Special Events Rentals, S.X.E Rentals & The Social Calendar take a deep dive into the Event Rentals space which makes up a significant portion of the Decor budget by setting the table for 20 adults with Special Events Rentals

whom we love working with because of the variety in style and quality in products and service. To a dining setup, we will need but you’ll note that each item is priced individually so for 5 people, you are looking at $ for flatware, for glassware and for dinnerware. In total, you are investing $ in exchange for the .

Let’s set the table with Special Events Rentals whom we love working with because of the variety in style and quality in products and service.

Theme: A Pink Baby Shower

Colours: Pink

Let’s break it down for you if you have a party for 20 - as we are all know

Visual Image

Furniture Rentals:

$200.00

Tables: $40.00

Chairs: $160.00

Table Top Rentals:

Linens: $75.00

Napkins:

Cutlery:

Chargers & Plates:

$90.00 - Cutlery

$60.00 - Plates

$100.00 - Charger Plates

$70 - Linens

Flowers:

$400.00 - $800.00

Backdrop Rentals: $175.00 - $4500.00

Balloons:

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Rank Chart

Knowing and your pockets, this is where you decide

Then have. a party calculator df or spreadsheet or Notion

Going to a restaurant to get steak… some people just want the look and feel

We can make it at home

In all things or industries, we have the diy approach whetehr it is your hair or nails

others don’t do it for convenience because it is time consuming… there is nothing wrong with doing it yourself but like any business they are trying to make money to also feed their kids. Some people are talented enough to create something that is on oar with the professionals and others are

I can’t do my hair and it will never look like the professionals so I will outsource that

Event planning similar to interior design is

the fork company has a business

Look and Feel | Decor +

Experience | Activities + Ease of Comfort

Memories